Rare is an international non-profit organization committed to scaling behavior-centered solutions for conservation. It is implementing a global initiative called Fish Forever, which is focused on coastal fisheries reform. Rare is about to embark on a new four-year project, called “Fishing for Climate Resilience: Empowering vulnerable, fisheries dependent communities adopt ecosystem-based-adaptation measures to secure food and livelihoods”, under the German Environment Ministry’s International Climate Initiative (BMUB-IKI), which will be implemented in three (3) geographies: Indonesia, Micronesia (covering Palau, FSM and Republic of the Marshall Islands), and the Philippines.
The project, which will employ the Fish Forever approach, is designed to empower vulnerable fisheries dependent communities in Indonesia, the Philippines and Micronesia to identify and implement ecosystem-based adaptation (EbA) measures to restore and sustain small scale fisheries (SSF), conserve critical ecosystems and sustain the ecosystem services needed to enhance adaptive capacity, coastal protection, food security and livelihoods. Proven behavior adoption strategies and trainings will strengthen human, technical and institutional capacity needed to reduce risks to the small-scale fisheries sector, build resilience and food security, as well as secure livelihoods. The project will incorporate EbA and disaster risk into coastal fisheries management and thus, mainstream EbA into community practice and relevant national strategies; facilitate access to existing climate financing mechanisms; and share lessons at relevant national and international forums.
Rare is seeking to hire a Regional Project Manager, with expertise in managing complex projects with an ambitious scope. The position will be responsible for ensuring program alignment, coordination and reporting for this multi-country project and will work closely to support country team counterparts in actual country plan adaptation, implementation, and monitoring.
Reporting to the Sr. Manager for Programs based in Arlington, VA, the Regional Project Manager will work in close collaboration with the F4R Project Steering Committee, Rare’s global Fish Forever team, and country team leads for the project.
The Regional Project Manager shall perform the following range of duties and responsibilities:
Overall Project Management
As overall focal person for the project, the RPM will help ensure that Rare’s Fish Forever program team and country teams are able to meet project deliverables effectively and on time.
- Work closely with program and country team leads to ensure alignment of country implementation plans in accordance with the outcomes and key deliverables outlined in the project terms of reference (TOR), project roadmap and 3.5-year implementation timeline;
- Ensure that the project’s goals and focus on Ecosystem-based Adapatation (EbA) are harmonized with Fish Forever approaches;
- Facilitate communication and rapport across central and country teams to ensure alignment;
Represent the project in various global, regional or local meetings, fora, and conferences – including donor interactions, as needed
- In collaboration with Rare’s Finance team, central teams and country leads, ensure clarity and alignment of budget and operating plans to support proper implementation of project activities.
Set-up and organize the regional project
- With the Fish Forever Program team line manager and country leads, set-up and implement a project coordination and governance structure and process for the project; this includes setting up regular meetings, planning and review workshops, and key learning events within the teams working on the project
- With country project teams, co-develop simple but standardized project management tools, reports, forms and guides to facilitate communication, knowledge, and information sharing among the implementing countries; provide project management coaching/mentoring support, as needed.
Country Implementation Support
- Accountable for monitoring the timeliness and quality of outputs in accordance with donor commitments, and working with country teams and Fish Forever leadership to adaptively manage issues
- Support each country team in issue and risk management and escalation to country leadership and/or Global Fish Forever and/or donor management team;
- Travel to implementing countries to support implementation, operations and major project activities;
- Assure that project activities comply with Rare and donor branding guidelines;
- Oversee the collection and maintenance of project documents and monitoring and evaluation reports for effective decision-making in accordance to the data management and privacy policies of Rare and the laws for each country.
Regional Project Monitoring & Evaluation
- Lead the development of an agreed project monitoring and evaluation framework for the project, including minimum set of indicators required by the donor and by Rare, ensuring alignment with the Global M&E Plan for Fish Forever;
- Through a regionally agreed M&E plan, closely monitor overall performance as a regional project (financial, human resources, programmatic, and operational) and engage country leads and line manager to make necessary decisions using appropriate means and methods to support continuous improvement;
- Work with key in-country staff to ensure regular, timely project updates are collected and recorded in the grant portfolio management system in Smartsheet;
- In coordination with country leads, write regional-level narrative and data reports for internal leadership and staff audiences;
- Assist country teams in developing communications and/or reports for government and key partners/stakeholders at the national and international level, and work with the Global Fish Forever and donor management team on reports and communications with the donor as outlined in the funding agreement (including financial reports and supporting documents required);
- Work closely with the global and country finance teams to ensure regular financial reviews in accordance with Rare and funder requirements; and support other financial analysis related to the project and to Fish Forever that may be determined
- Continuously assess, evaluate and manage project risks and issues (including security and safety) and take appropriate action to control or resolve them using a project risk management framework, process and plan that is budgeted, monitored, reviewed and updated periodically;
- Help ensure that all teams have access to needed information on a timely basis in order to make effective decisions in accordance with set standards and requirements; and,
- Support and coordinate with country teams periodic review and evaluation activities according to the project M&E framework and plan.
Education, Work Experience, and Skills Requirement
- A minimum of 5-7 years of program/project management experience in environment, marine/biodiversity conservation, fisheries or social development sectors. Climate change experience preferred.
Regional or multi-country project experience is preferred.
- Grant management and reporting experience preferred.
- Proven application of program and project management processes, disciplines and tools; Project Management certification or training is preferred.
- Working knowledge of the Philippines, Indonesia and Micronesia as well as issues related to the project (Ecosystems-based approach, Protected Areas, Marine/Biodiversity Conservation, Sustainable Fisheries Management, Climate Change/Resilience, Rights-based Fisheries) is preferred.
- Proven ability to identify key resources and coordinate the sharing of information among constituent projects for the overall benefit of the project;
- Strong ability to be effective in stakeholder management
- Proficiency in the use of computers for: Word processing, basic accounting, managing databases, spreadsheets and familiarity on use of online project management tools;
- Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization;
- Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization;
- Experience collaborating virtually across geographies and time zones preferred;
- A good listener and strong verbal and written communication skills with the ability to write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.