• Grants Reporting Manager

    Job Locations US-VA-Arlington
    Job ID
    Employment Type
    Employee (Full-Time)
  • Position Overview

    Rare inspires change, so people and nature thrive.  Our culture is results-oriented and entrepreneurial, committed to working towards ambitious goals and creating measurable results. 


    It’s never been a better time to join the Rare team!  Rare is growing and expanding our impact through a range of exciting programs, including Fish Forever – our global initiative to restore near-shore fisheries in the developing tropics.  Demand for fish has pushed the oceans to their limits. Coastal communities sit at the intersection of society and ecology, directly dependent on healthy ecosystems to provide fish for food and income. We believe that empowering communities to protect and manage coastal waters, and directly benefit from responsible behaviors will abate and reverse a pending crisis. Delivering community, rights-based management systems for coastal fisheries, connecting managed access of fisheries with fully protected marine reserves, will result in transformative impact for both people and nature. We envision a future in which 100% of coastal fisheries are sustainably managed with networks of reserves replenishing and sustaining fishing areas to support vibrant, prosperous communities. Fish Forever will improve fishery productivity, profitability and sustainability while also boosting livelihoods, protecting habitats and enhancing coastal resilience to climate change.


    Fish Forever is currently searching for a programmatic Grants Reporting Manager for the Fish Forever team.  Rare partners with a range of philanthropic foundations and development agencies to deliver coastal fisheries reform. A key part of programmatic success is to effectively track progress against deliverables streamline reporting and ensure partners have the latest information to be informed and engaged in our shared vision.  



    The Grants Reporting Manager will oversee programmatic grants reporting.  The ideal candidate is a strong writer with an eye for detail and seeing the big picture and is both able to write clear, succinct narratives as well as synthesize the narratives of others into a single cohesive voice.  We are looking for someone with strong relationship management skills who can lead effectively through influence. The candidate is excited by the prospect of working in a multi-cultural environment spanning time zones around the globe and is comfortable with technology.


    This individual will be comfortable working in a fast-paced, mission driven organization, and enjoy supporting implementing teams, using strong project management skills to accomplish the following key objectives: 1) maintain the reporting system for the purpose of tracking grants and donor information, 2) producing reports for a range of funding partners and providing progress tracking information to Rare leadership 3) synthesize multiple sources of information into one cohesive voice that communicates project impact, influence, leverage and learning 4) be highly organized to meet all deadlines for grant reporting.


    Based in Arlington, VA the individual selected for this position must be fluent in English.  Fluency in Spanish, Portuguese or Bahasa Indonesia a plus


    Essential Functions:

    Operational Management

    • Work with development, finance, and programmatic teams to manage programmatic grant reporting.
    • Maintain the internal system used to manage grant reporting, building newly-acquired grants into the system and serving as the main point-of-contact for all related inquiries.
    • Train staff on the process and expectations for inputting information into the system to feed into programmatic reporting, troubleshooting technical issues with IT and staff as needed.
    • Track project milestones, deliverables and reporting timelines.
    • Maintain close working relationships with key internal stakeholders to ensure information is captured accurately, completely and in a timely manner, and meets the needs of the grant/donor requirements
    • Responsible for producing ad hoc updates and reports according to donor specifications that communicate progress against planned activities and deliverables.
    • Develop and issue monthly reports for leadership on grants progress and reports for executives as requested.
    • Provide as hoc inputs to Development and Communications staff for PR and fundraising needs.
    • Participate in Fish Forever team meetings and events as the representative for the grant portfolio, proactively surfacing issues for Fish Forever leadership and coordinating the celebration of key milestones and achievements.

    Relationship Management

    • Build and maintain strong working relationships with staff members across the organization to ensure an ongoing and thorough understanding of Rare’s programs, goals, and their alignment with grant requirements.
    • Work in a highly matrixed fashion reporting directly into the Fish Forever Strategy and Operations team and working very closely with Global Development, Foundation Relations and Finance as well as in-country teams in the Philippines, Mozambique, Brazil, Pacific Islands, Indonesia, and Mesoamerica.
    • Maintain regular communications with all key internal partners.
    • Evaluate actions needed to ensure activities move forward smoothly and when problems arise, discuss and solve issues in a timely fashion.

    Minimum Qualifications:

    • A minimum of 3-5 years of experience working with programmatic grants reporting, preferably for international development or similar organizations.
    • Proven ability to network and develop partnerships across a range of stakeholders and a track record of managing complex multi-stakeholder strategies and plans.
    • Strong writer with previous grant proposal and/or report writing experience.
    • Experience with programmatic grants management and/or project management tools and systems.
    • Demonstrated organizational skills and attention to detail.
    • Ability to perform complex tasks and experience prioritizing competing requests.
    • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse and global community.
    • Ability to work flexible hours in order to accommodate virtual, international meetings.
    • Ability to communicate effectively, both orally and in writing.
    • Ability to make administrative/procedural decisions and judgments.
    • Knowledge of global conservation funding sources and mechanisms preferred.

    Rare is an equal opportunity employer and welcomes all to apply; EOE/M/F/D/V


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